All Nations Church uses personal data about living individuals for the purpose of general church administration and communication.
All Nations Church recognises the importance of the correct and lawful treatment of personal data. All personal data, whether it is held on paper, on computer or other media, will be subject to the appropriate legal safeguards as specified in the General Data Protection Regulation 2017.
All Nations Church fully endorses and adheres to the eight principles of the GDPR. These principles specify the legal conditions that must be satisfied in relation to obtaining, handling, processing, transportation and storage of personal data. Employees and any others who obtain, handle, process, transport and store personal data for Freedom Church must adhere to these principles.
Be processed fairly and lawfully and shall not be processed unless certain conditions are met.
Be obtained for a specified and lawful purpose and shall not be processed in any manner incompatible with that purpose.
Be adequate, relevant and not excessive for those purposes.
Be accurate and where necessary, kept up to date.
Not be kept for longer than is necessary for that purpose.
Be processed in accordance with the data subject’s rights.
Be kept secure from unauthorised or unlawful processing and protected against accidental loss, destruction or damage by using the appropriate technical and organisational measures.
Not be transferred to a country or territory outside the European Economic Area, unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.
All Nations Church will treat all your personal information as private and confidential and not disclose any data about you to anyone other than the leadership and ministry overseers/co-coordinators of the church in order to facilitate the administration and day-to-day ministry of the church.
All All Nations Church staff and volunteers who have need to access to Personal Data will be required to agree to sign a Confidentiality Policy and a Data Protection Policy.
There are four exceptional circumstances to the above permitted by law:
Where we are legally compelled to do so.
Where there is a duty to the public to disclose.
Where disclosure is required to protect your interest.
Where disclosure is made at your request or with your consent.
Use of Personal Information
All Nations Church will use your data for three main purposes:
The day-to-day administration of the church; e.g. pastoral care and oversight including calls and visits, preparation of ministry rotas, maintaining financial records of giving for audit and tax purposes etc.
Contacting you to keep you informed of church activities and events.
Statistical analysis; to help gain a better understanding of church demographics.
(Some of the collated church data will be shared with our accountants - - so that they can reclaim Gift Aid etc.)
The need to process data for normal purposes has been communicated to all data subjects. In some cases. If the data is sensitive, for example, information about health, race or gender, express consent to process the data must be obtained.
Rights to Access Information
Employees and other subjects of personal data held by All Nations Church have the right to access any personal data that is being held in certain manual filing systems. This right is subject to certain exemptions: Personal Information may be withheld if the information relates to another individual.
Any person who wishes to exercise this right should make the request in writing to the All Nations Church Data Officer, using the standard letter which is available online from www.ico.gov.uk
If personal details are inaccurate, they can be amended upon request.
All Nations Church aims to comply with requests for access to personal information as quickly as possible, but will ensure that it is provided within 30 days of receipt of a completed form unless there is good reason for delay. In such cases, the reason for delay will be explained in writing to the individual making the request.